The Practicality of Paperless Offices

Photo by Brooke Lark

Going paperless in the office has been a dream, existing for years. There are many benefits of converting digitally, however, there comes the practicality. Many consumers are not comfortable with the idea of losing the paper invoice or receipt.

Benefits of Going Paperless

Working Remote: Using digital storage is a great way to work on the go. Employees and employers can work from home or on vacation. This allows the freedom to step away from work when wanted, while still being involved when needed.

Storage and Sharing: Files are easier to locate, send, and receive through the internet or a cloud system. Transferring information is instantaneous. Digitally, there is time-stamped proof that the document was indeed delivered.

Cost Effective: Scanning documents and asking for digital copies saves money on ink, paper, files, file-cabinets, shredding, etc. Not to mention, the costs associated with losing or damaging the paper documents are minimized.

Aside from the environmental benefits, reducing physical storage can make accessing documents more efficient and allows for better collaboration among employees. Instead of being taken out of a file folder, copied and distributed, employees can easily and instantly share digital files with a few clicks.

Should Your Office Go Paperless? By Liz Sheffield

Is it Possible to go Paperless?

Ultimately, converting to paperless is the toughest part. As technology advances, it may be advantageous to start with digitization now. People are slow to change, however, they still want that physical, tangible thing. Moving completely paperless will still take time to be an acceptable way of archiving. There are still too many industries, government regulated or otherwise that require ink signed documents so as of now, there is only compromise. The closest we can get is a blend between the two. Slowly transitioning over time. Going paper-light meets somewhere in the middle.

[…] Some people at the office still feel more comfortable reviewing and editing a printed document, most organizations will never truly go paperless, or at least not any time soon.

The Paperless Office: 30-Year Old Pipe-Dream? By: Greg Milliken